Paid Player Notes
CURRENT AS AT 22 November 2016
a)Paid Player Definition
WACFL defines a paid player as any WACFL registered player that receives any payment for playing football or participating in a football club.
The only transfer of money, goods or services able to sit outside of the term “Player Payment” is after match best player awards, approved travel payments, club meals and insurance upgrades for players.
For the point of the WACFL’s Paid Player Bylaws, all other transfers of money, goods or services will be considered player payments and therefore be included in any match and player calculations.
b)Statement of Supplier Form
A Statement of Supplier Form is a possible option for a player receiving match payments.
Forms should be completed by players and they must cross the box “made in the course or furtherance of an activity done as a private recreational pursuit or hobby”, as well as filling in their personal details.
If the Club makes the decision to use this form based on its financial advice, it must be completed and received by the club prior to payment and the club must retain this document for no less than five years.
DISCLAIMER, a club should seek independent financial advice to decide on their agreed payment plan including the possible use of the Statement of Supplier Form.
c)Admin / Spreadsheet
Any club wishing to pay players must ensure the following: -
- Payments (cash and other) do not exceed the WACFL Paid Player Bylaw limits.
- The WACFL Paid Player Spreadsheet is maintained within 24 hours from the conclusion of each match, including match payments and Best Player Awards.
- Should the club wish to pay any players (that qualify under the bylaws) greater than $500 per match, it must first be approved by the league and written evidence of such approval should be kept by the club.
- Should the club wish to provide a player any paid employment opportunities, it must first be approved by the league and written evidence of such approval should be kept by the club.
- Should the club wish to pay a travel payment under the WACFL bylaws, it must first be approved by the league and written evidence of such approval should be kept by the club.
Failure to keep and provide up to date records, or over payment either to an individual or in a match, would be considered a breach of this policy.
d) Best Player (After Match) Awards
The following conditions are to be applied to all WACFL Clubs for Best Player (After Match) Awards: -
- Best Player (After Match) Awards should be limited to a total prize value of $500 per match per team.
- No player can receive an award greater than $100 in any given match or across any given weekend.
- All Best Player Awards must be recorded in the WACFL’s Paid Player Spreadsheet within 24 hours from the conclusion of each match.
Over payment to a player or to the team, or failure to keep and provide up to date records, would be considered a breach of this policy.
Under the WACFL Paid Player Bylaws, only players who travel greater than 500km (return) from their place of residence qualify for additional payments towards travel.
Should the club wish to pay a travel payment, it must first be approved by the league and written evidence of such approval should be kept by the club.
Should a club have hire car or owned car arrangements, these would be considered exempt from Paid Player Bylaws, although in such instances a player should not profit from the travel to and from the game when supported by the club.
Flights to and from matches are exempt from Paid Player Bylaws.
Failure to keep and provide up to date records of travel, or a player found to profit from the administering of travel money, goods or services (i.e. fuel), would be considered a breach of this policy.
Regular Paid Player – any player paid between $0 and $500 per match.
If paid more the $0 per match they must be recorded on the WACFL Paid Player Spreadsheet.
Marquee Player – any player paid between $500 and $1,000 per match. A Marquee Player must have played either 50 WAFL League (or equivalent level State League matches) or been on an AFL list (including Rookie) *.
For a Marquee Player to be allowed within a league, the league must be presented with a signed Football Club contract prior to him playing in a match.
Maximum of 1x Marquee Player allowed to play per match.
* WACFL can approve ‘Marquee Players’ that have not been on an AFL list or played 50 State League matches if it can be proven they have reached a high level of achievement through representative programs and Country League honours. This will be at the WACFL’s discretion.
Celebrity Footballer – i.e. Brendan Fevola. Should a club wish to pay a ‘one off’ undisclosed amount to a celebrity footballer prior to June 30, they can do so outside of the Paid Player Bylaws provided the payment has the approval of the league prior to the match.
Player Coach – for coaches that also play, they can receive up to $1,000 for their combined roles per match. A maximum of $500 of this money can sit outside of the Paid Player Total Cap of $3,000 per match.
Coach – for taxation purposes, no WACFL Coach should receive greater than $1,000 per match.
g)League Players Coaching a Reserves, Colts or Junior Team
The maximum a League Player can receive as a coaching fee for participating in a reserves, colts or junior competition as a coach is $100 per match. A club can only apply this payment to a maximum of one player per team and it must be approved by the league prior to this payment being applied.
Failure to keep and provide up to date records of coaching payments for League Players in reserves, colts or junior competitions would be considered a breach of this policy.
h)Work Paid for by the Club
Should a player have been found to have received payment from the club outside of Player Payments for other forms of ‘work’, this work must first be approved by the league and written evidence of such approval should be kept by the club.
Failure to keep and provide records of such work or over inflated pricing of jobs in which player’s company (or a company which can be traced to them) would be considered a breach of this policy.
Should a club be able to secure a legitimate full time, part time or casual paid position for a player, this will be deemed to sit outside of the Paid Player rules.
WACFL Leagues play an important role in assisting with the management of these bylaws and the role of the league should include: -
- Provide approval to clubs on travel subsidies
- Provide approval to clubs on Marquee Players
- Provide approval to clubs on Player Coaches earning over $500 per match
- Provide approval to clubs on Celebrity Players
- Provide approval to clubs on League Players being paid to coach at a reserves, colts or juniors level.
- Provide feedback to the WACFL on non-compliance and breaches in the policy.
The following documents can be requested by the WACFL investigator: -
- Club Financial Documents
- Paid Player Spreadsheet including match payments, player/coach payments, travel, after match awards)
- Contracts for any Marquee Player/Player Coach receiving >$500 per match
- League approval for Marquee Player, Player/Coach, Celebrity Player, travel and employment activities.
WACFL strongly encourages the filing of Paid Player paperwork to support any potential disputes that may arise.
To support the management of the bylaws, the WACFL will undertake a number of Club Audits each year.
Should a club be chosen to participate in an audit, they will be given 24 hours to submit the requested paperwork to the WACFL.
It could be assumed that a large percentage of a club’s playing group will be interviewed throughout this process. A club may allow one authorised person to attend any interviews as a representative of the club.
Audits will be conducted prior to finals matches starting and will be focused on finals qualified teams.
Audits will either be chosen on a random or targeted basis, based on feedback from leagues and Country Football stakeholders.
WACFL reserves the right to: -
- Audit Club Financial documents.
- Audit the Club’s WACFL Paid Player Spreadsheet.
- Audit Player Contracts and League Approvals.
- Interview Club Officials and Members (including players).
- Request Statutory Declarations from Club Officials and Members (including players).
- Stand down Players or Officials from participating in upcoming matches where non-compliance or failure to cooperate can be proven.
- Reverse match results where non-compliance can be proven or there is a strong case to suggest bylaws have been breached.
- Impose financial sanctions where non-compliance can be proven or there is a strong case to suggest bylaws have been breached.
Should a club have any confusion or lack of clarity with regard to the Paid Player Bylaws or Notes, they should seek clarity from their League or the WACFL as ignorance is not to be considered a reasonable excuse for non-compliance.